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Job Description
1. Facility & Site Operations Management
- Supervise daily facility operations, including maintenance, cleaning, and space utilization.
- Plan and execute site mobilizations, including logistics, contractor coordination, and equipment setup for new or relocated facilities.
- Conduct regular site visits and inspections to assess conditions, ensure compliance, and identify improvement opportunities.
- Oversee on-site works (renovations, repairs, installations), ensuring timely completion with minimal business disruption.
- Manage office moves, reconfigurations, and workspace optimization.
2. Vendor & Contract Management
- Source, negotiate with, and manage vendors (janitorial, construction, etc.).
- Supervise contractors during site works, enforcing schedules, budgets, and safety protocols.
- Ensure vendor SLAs are met, and contracts remain cost-effective.
- Process invoices and track facility/site-related expenses.
3. Health, Safety & Compliance
- Ensure compliance with OSHA, fire codes, and environmental regulations across all facilities and sites.
- Conduct safety inspections, risk assessments, and emergency drills.
- Maintain permits, licenses, and compliance documentation.
4. Team Leadership & Cross-Functional Coordination
- Train and mentor junior facility staff.
- Serve as primary contact for facility/site-related issues.
- Collaborate with IT, HR, QHSE, Procurement and other departments on workplace projects.
5. Sustainability & Cost Control
- Implement energy-efficient and sustainable practices.
- Monitor budgets and identify cost-saving opportunities.
Job Requirements
Qualifications & Skills:
- Education: Bachelor’s degree in Facilities Management, Business Administration, Construction Management, or related field (preferred).
- Experience: 5+ years in facility coordination and site operations, including vendor/contractor management.
- Technical Skills:
- Proficiency in MS Office, AutoCAD (for site plans), and project management tools.
- Knowledge of site mobilization, construction processes, and OSHA standards.
- Soft Skills:
- Excellent communication and stakeholder management.
- Ability to prioritize tasks in a fast-paced environment.
- Certifications: CFM, OSHA 30, PMP, or similar (a plus).
Work Environment:
- Hybrid role: Office-based with frequent site visits (local travel may be required).
- Occasional after-hours work for emergencies or critical site projects.
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