Senior Facility Coordinator

1. Facility & Site Operations Management

• Supervise daily facility operations, including maintenance, cleaning, and space utilization.
• Plan and execute site mobilizations, including logistics, contractor coordination, and equipment setup for new or relocated facilities.
• Conduct regular site visits and inspections to assess conditions, ensure compliance, and identify improvement opportunities.
• Oversee on-site works (renovations, repairs, installations), ensuring timely completion with minimal business disruption.
• Manage office moves, reconfigurations, and workspace optimization.

2. Vendor & Contract Management

• Source, negotiate with, and manage vendors (janitorial, construction, etc.).
• Supervise contractors during site works, enforcing schedules, budgets, and safety protocols.
• Ensure vendor SLAs are met, and contracts remain cost-effective.
• Process invoices and track facility/site-related expenses.

3. Health, Safety & Compliance

• Ensure compliance with OSHA, fire codes, and environmental regulations across all facilities and sites.
• Conduct safety inspections, risk assessments, and emergency drills.
• Maintain permits, licenses, and compliance documentation.

4. Team Leadership & Cross-Functional Coordination

• Train and mentor junior facility staff.
• Serve as primary contact for facility/site-related issues.
• Collaborate with IT, HR, QHSE, Procurement and other departments on workplace projects.

5. Sustainability & Cost Control

• Implement energy-efficient and sustainable practices.
• Monitor budgets and identify cost-saving opportunities.