Procurment Specialist

Job Purpose:

• Prepares and updates the company’s registry book for all past, current, and possible vendors (suppliers/ contractors) and follow up on their work completion and history in a systematic manner
• Obtains the company's purchases requirements by verifying, preparing, and forwarding purchase orders providing technical support to the purchasing process and assigned department staff with specific responsibility for processing bids, price offers and purchasing documents and responding to related inquiries in a timely manner; and maintains vendor/source information and updates the purchasing department data base.

Critical Duties:

• Keeps and updates an accurate registry for all the possible vendors (Suppliers/ Contractors) an coordination with the company registry policy and selection criteria for accepted/ Approved vendors
• Reviews and processes approved purchases orders in terms of (comparing all requested items with the department's master plan, clarifying unclear items' description, preparing a list of potential suppliers, submitting the initial prices, etc.), and submits a detailed report to the purchasing manager to proceed.
• Prepares the price offers inquiry form based on the approved submitted requisition orders and revises it with the purchasing manager for his/her final approval.
• Reviews the Procurement Department registry to recommend the suitable suppliers/ contractors based on the detailed Purchase request description
• Holds negotiations with all potential suppliers regarding (discounts, payment method, time of delivery etc.) and submits a detailed report to the purchasing manager to proceed.

Routine Duties:

• Updates the procurement registry data base in a structured manner in terms of the vendors Category (A, B, C) based on the vendor’s technical, administrative, and financial assessment
• Follows up on requisition orders status (approved, and delayed) and submits an updated follow up report to the purchasing manager.
• Follows up on supply orders status in terms of (delivery period and exact date, payment method, etc.)
• Delivers all signed supply orders to finance department to authorize the supplier's due payment, and keeps a copy of the documents in the department's archive.
• Keeps track of the due invoices (paid and delayed) and follows up with the finance department, and suppliers, to identify the reason of delay and submits a report to the procurement manager with critical cases to advice on the proper action.
• Prepares an initial weekly working plan for the department's buyers and follows up on its execution with the buyers.
• Follows up on suppliers' accounts, balance and financial status.
• Document control regarding all purchasing orders, supply orders, requisition orders, invoices, regular/irregular reports, etc.
• Any other work related duties as assigned from his/her direct manager as long as it doesn't compromise the integrity of the employee's role