Document Controller

Job description

About the Job:
We are looking for a detail-oriented and well-organized Document Controller to join our project support team.

This role plays a critical part in managing and maintaining project documentation in compliance with quality and control procedures.

The successful candidate will bring a strong background in document control, experience with large engineering or infrastructure projects, and a proven track record of working within a consultant or associate firm.
Key Responsibilities/Deliverables:
Maintain and control the flow of documents and drawings (incoming/outgoing) in accordance with established procedures.
Manage electronic and hard-copy filing systems, ensuring document accessibility, traceability, and version control.
Receive, log, track, and distribute project documents to appropriate stakeholders.
Monitor and update document registers, transmittals, and status reports regularly.
Ensure that all documents are correctly archived and retrievable as per project requirements.
Implement document control processes and maintain compliance with quality standards.
Coordinate with internal departments, consultants, contractors, and clients to manage documentation workflows.
Assist project teams in retrieving and preparing documentation for audits, reviews, and meetings.
Provide training and support to project team members on document control systems and best practices.
Qualifications and Experience:
Bachelor’s degree or diploma in Business Administration, Library Science, or a relevant discipline preferred.
Minimum of 6 years of experience in a document control or records management role within engineering, construction, or consultancy firms.
Must have been a full-time employee of the ASSOCIATE / LOCAL CONSULTANT for at least three (3) years prior to assignment on this contract.
Proven experience with document control systems and software (e.g., Aconex, SharePoint, EDMS).
Familiarity with ISO document management standards.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Good command of English (spoken and written).
Proficient in MS Office Suite (Word, Excel, Outlook, etc.).
Language Proficiency Requirements:
Proficiency in English (spoken and written) is required.
Knowledge and Functional Competencies:
Solid understanding of document lifecycle management.
Experience in handling confidential and sensitive project documentation.
Knowledge of engineering and technical document types.
Ability to work independently and as part of a multidisciplinary team.
Strong interpersonal and communication skills for effective coordination with internal and external stakeholders.
Commitment to confidentiality, integrity, and compliance with documentation protocols.
What We Offer:
We offer a competitive salary and benefits package, as well as opportunities for professional development, continuous learning and growth, and career advancement.
Work with diverse and talented professionals from various backgrounds and colleagues, all guided by our Leadership Model.
Work in a friendly environment, where everyone shares positive vibes and is excited about our future.
Company Description:
DAR Engineering is a leading multidisciplinary consultancy firm providing design, architecture, engineering, project management, construction management and planning services across a broad range of sectors.

We assist national governments, international organizations, and private sector companies by delivering comprehensive solutions with global expertise.
For more information about DAR, please visit https://www.dar-engineering.com