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Job Description
- Work closely with the CEO to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments and mobile applications.
- Coordinate and manage CEO/staff member’s business travels, conferences, meetings, flight bookings/accommodations, and visas.
- Prepare confidential correspondence, itineraries, agendas, and other confidential administrative tasks as assigned.
- Prepare reports, memos, letters, financial documents, presentations, and any other documents.
- Follow-through on issues/assignments as assigned by the CEO.
- Provide a bridge for smooth communication between the CEO’s office and internal departments and act as a liaison between the organization and other external parties as assigned by the CEO.
- Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
- Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
- Coordinate external visits and with different departments.
Job Requirements
- Any Bachelors’ degree (Pharmacy & Dental is preferable).
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
- Experienced in healthcare is preferable.
- Excellent knowledge of MS Office
- Proficiency in English
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skill
