Job Details
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Job Description
About us:
Thaka for IT, located in Saudi Arabia, Riyadh city. We specialise in developing innovative AI-based software solutions that empower our clients to achieve their strategic goals and gain a competitive edge.
Job Description
- Attend meetings and keep minutes
- Acts as a link connecting departments, clients and employees.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Organise, schedule & participate in meetings and appointments & take detailed minutes, take notes and keep track of action items to ensure follow-up and completion.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Make travel arrangements for executives
- Assist with onboarding new team members.
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Able to travel for business trips.
Job Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
- Positive attitude, team player mentality, and a willingness to help others.
Bonus Points:
● Experience in the software development industry.
● Knowledge of software development terminology.