HR Admin/ CEO Assistant
Lumin -
6th of October, GizaPosted 1 year ago270Applicants for1 open position
- 158Viewed
- 17In Consideration
- 121Not Selected
Job Details
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Job Description
- Cover the reception desk of the CEO office.
- Take accurate minutes of meetings.
- Answer and direct phone calls.
- Reply to email, telephone, or face to face inquiries.
- Organize and schedule appointments and meetings.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system for all clients & employees.
- Order office supplies.
- Greet and assist visitors to the office, while providing general support to them.
- Provide information by answering questions and requests.
- Handle multiple projects
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;( E.x: Printer) maintaining equipment inventories, evaluating new equipment and techniques.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Maintain computer and manual filing systems.
- Book & Organize travel arrangements for senior managers.
- Write letters and emails on behalf of other office staff.
- Book conference calls, rooms, taxis, couriers, & responsible for hotels, etc. also Confirm restaurant reservations for senior staff.
- Coordinate office procedures.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Receive, sort, and distribute the mail.
- Manage staff appointments.
- Maintain up-to-date employee holiday records & daily attendance.
- Provide polite and professional communication.
- Implement clerical duties and administrative processes.
- Conduct data entry.
- Has good knowledge in Social & Medical insurance.
- Follow up sheet.
- Responsible for the recruitment process starting from posting on online & offline platforms, phone screening, conducting HR interviews, scheduling technical interviews with related superior, sending job offers & and on-boarding any new hires.
- CRM.
Job Requirements
- Bachelor degree of any relevant field.
- At least 5 years of experience in the field or in a related area.
- Flexible with working according to the CEO schedule.
- HR courses are preferred.
- Proven admin or assistant experience.
- Patient and can work under pressure.
- Presentable.
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Very good written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in MS Office
