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Join SoftwareOne as we celebrate International Women's Day! Empowerment, diversity, and inclusion take center stage. SoftwareOne is a global provider of end-to-end software and cloud technology solutions. With a presence in over 80 countries, we empower organizations to optimize their software portfolio, reduce costs, and drive digital transformation. As we continue to expand our operations in Dubai, we are seeking a dynamic and organized individual to join our team as an Office Administration & Operations Coordinator The Office Administration & Operations Coordinator will play a crucial role in ensuring the smooth and efficient functioning of SoftwareOne's Dubai office. This role involves managing day-to-day administrative tasks, overseeing office operations, and contributing to a positive working environment for all employees 1. Administrative Support : 15%Handle general office administrative tasks, including managing office supplies, mail distribution, and vendor relationships.Assist in scheduling and coordinating meetings, conferences, and travel arrangements for team members.Maintain and update office records, databases, and contact lists.Maintain banking relationships - visit bank for documentations if anyMaintain PRO, Consulate relationships with KSA / UAE2, Facility Managemet: Oversee the maintenance and cleanliness of the office space, coordinating with relevant service providers.Ensure office equipment is in working order, arranging for repairs or replacements when necessary.Collaborate with building management to address facility-related issues3, Office Operations: Expected Workload -50%Follow up with customers for pending receivablesMaintain the customer and partner database in company CRM Address invoicing issues for customers and vendorsWork with internal AR team for account receivablesImplement and improve office policies and procedures to enhance operational efficiency.Work closely with IT support to address any technology-related issues within the office.Work closely with HR and IT for new employee onboarding.Monitor and manage office security protocols and access controls.4, Event Coordinaion: Expected Workload -10%Assist in planning and organizing company events, both internal and external.Coordinate logistics for workshops, seminars, and other corporate gatherings.5, Employee Support : Expected Workload :15%Act as a point of contact for employees regarding office-related inquiries and requests.Collaborate with HR to facilitate onboarding processes for new hires Qualification :Bachelor's degree in business administration, office management, or related field.Proven experience in office administration and operations.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Proficient in Microsoft Office suite.Familiarity with facility management and basic IT concepts.
