Calendar Management:

• Manage the C-Level calendar, prioritise appointments, and handle communications (calls, messages, emails).
• Interpret requests and implement actions accordingly.

Secretarial Services:

• Provide comprehensive secretarial support, drafting non-routine letters, memos, and reports.
• Ensure familiarity with organisational policies and procedures.

Meeting Coordination:

• Prepare and circulate minutes of meetings, following up on action items.
• Create special reports and summaries as needed.

Logistics Coordination:

• Schedule appointments, coordinate travel, and manage logistics for the C-Level.
• Inform the C-Level of urgent matters during absences.

Presentation Support:

• Assist in preparing presentations and correspondence related to office activities.

Document Management:

• Coordinate document signing and tracking, ensuring proper distribution of memos and reports.

Record Maintenance:

• Maintain accurate records and files, ensuring all office facilities are operational.

Office Operations:

• Organise office procedures and correspondence, designing efficient filing systems.
• Plan and implement office layouts and equipment procurement.

Data Security:

• Ensure the confidentiality and security of all data and documents.

Reception Duties:

• Greet senior personnel and respond to inquiries from management, employees, and the public.
• Provide courteous and informed responses to phone inquiries.