HR & Admin Specialist

Job Summary:

We are seeking a highly organized and proactive HR & Admin Specialist to support our human resources, administrative, and operational functions. This role combines HR administration, recruitment, payroll, and general office management. The ideal candidate is detail-oriented, trustworthy, and capable of multitasking in a fast-paced environment, ensuring smooth day-to-day operations.

Key Responsibilities:

Human Resources & Payroll

• Prepare and process monthly payroll in a timely and accurate manner.
• Maintain and update employee records, contracts, and personnel files.
• Handle onboarding, offboarding, and employee life cycle documentation.
• Ensure compliance with labor laws and internal policies.
• Track attendance, leave records, and other HR metrics.
• Assist in performance review documentation and follow-ups.

Recruitment

• Support hiring managers in identifying staffing needs.
• Prepare and post job advertisements on relevant platforms.
• Screen resumes, conduct initial interviews, and coordinate interview scheduling.
• Assist with reference checks and offer letters.

Administrative Support

• Manage inbound and outbound communications including calls, emails, and correspondence.
• Maintain calendars and schedules for senior staff, arranging meetings and travel as needed.
• Prepare and distribute memos, reports, and meeting minutes.
• Maintain office filing systems (digital and physical).

Office Management

• Oversee the day-to-day running of the office to ensure a productive and clean environment.
• Monitor office supplies and manage procurement of necessary goods and services.
• Coordinate with external vendors, service providers, and building management.
• Ensure office policies and procedures are implemented and maintained.

ERP and Reporting

• Enter and update employee and operational data on the ERP system.
• Generate regular HR and administrative reports for management.
• Support finance and operations teams with data entries and documentation as required.