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Job Description
- Studies, analyses, and evaluates tender documents from a technical point of view to identify risk factors, ensuring that technical terms comply with the relevant standards and coordinate with management for the overall risk assessment and final bid decision.
- Approve tenders/costing policies and produce a work plan.
- Inquiries, consults, and coordinates with client & consultant representatives for specification/ technical and BOQ clarifications required for tenders and proposals and attends pre-tender meetings.
- Reviews and finalizes project cost estimates in terms of the required material as per bill of quantities (BOQ), amount of work, material equipment/ and manpower requirements during the tendering phase; this includes all systems, products, and services to client specifications/ requirements.
- Liaises with the Procurement department to negotiate with approved vendors/suppliers and subcontractors for various supplies/materials as per project (pre/ post tender).
- Finalizes all direct and indirect cost estimation and consolidates tender documents for management review and approval.
- Provides all the necessary project clarifications/ information upon project award to the Project Manager as per the project budget; advises the Project Manager on contractual rights, and remedies which has been taken into consideration during tendering.
- Advises Planning Engineers on project activities as per BOQ as needed.
- Generates weekly tender status reports highlighting progress on concerned tenders.
- Prepares lessons learned documents at the end of each project and whenever required.
- Review and approve monthly progress reports conducted by the tender team highlighting tender wins/ losses (indicating reasons) for review and verification of management.
- Keep liaison with the project manager for the actual execution of projects on-site and lessons learned to prepare future competitive tenders.
- Conduct the pre-agreement of suppliers
- Coordinate with relevant departments (such as procurement, legal, finance, and project management) to provide updates on supplier agreements.
Job Requirements
- Bachelor's degree in Engineering
- Deep understanding of the tendering process, including preparing, submitting, and managing bids.
- Strong ability to analyze project requirements, costs, and competitive bids.
- Careful scrutiny of tender documents to ensure compliance with requirements.
- Ability to negotiate with suppliers and subcontractors to secure favorable terms.
- Excellent organizational skills to manage multiple tenders and deadlines.
