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Job Description
I. Tendering & Estimation:
- Tender Document Review: Thoroughly review tender documents, including drawings, specifications, Bill of Quantities (BOQ), contractual terms, and site conditions, to understand the full scope of work and identify any ambiguities or risks.
- Quantity Surveying: Conduct accurate quantity takes-offs from drawings and specifications to prepare comprehensive BOQs for various trades.
- Cost Estimation: Prepare detailed cost estimates for all project components, including materials, labor, equipment, subcontractors, overheads, and profit margins.
- Supplier and Subcontractor Coordination: Solicit and evaluate quotations from suppliers and subcontractors, negotiating favorable terms and conditions. Prepare comparative statements for analysis.
- Risk Assessment: Identify potential commercial and technical risks associated with tenders and develop mitigation strategies and contingencies.
- Proposal Preparation: Prepare compelling technical and commercial proposals, ensuring compliance with client requirements and company guidelines.
- Clarifications & Negotiations: Prepare and submit tender clarifications and attend pre-bid meetings and negotiation sessions with clients.
- Market Research: Conduct market research to stay updated on material costs, labor rates, and industry trends.
- Bid Handover: Facilitate a smooth handover of successful bids to the project execution team, providing all relevant cost data and contractual information.
II. Cost Control & Management:
- Budget Development: Develop comprehensive project budgets based on approved estimates, broken down by cost codes and work packages.
- Cost Monitoring & Tracking: Continuously monitor and track project expenditures against the budget, identifying variances and potential cost overruns.
- Cost Analysis: Perform detailed cost analysis, identify cost-saving opportunities, and implement value engineering principles without compromising quality or safety.
- Financial Reporting: Prepare regular cost reports, forecasts, and cash flow projections for project management and stakeholders.
- Change Order Management (Cost Impact): Assess the cost impact of change orders, variations, and claims, and incorporate them into the project budget and forecasts.
- Earned Value Management: Utilize Earned Value Management techniques to assess project performance and predict future costs.
- Supplier & Subcontractor Payments: Review and verify invoices from suppliers and subcontractors, ensuring compliance with contractual terms and budget allocations.
III. Contract Administration & Management:
- Contract Review & Formation: Assist in drafting, reviewing, and analyzing contract documents (e.g., FIDIC, bespoke contracts) to identify potential risks, liabilities, and discrepancies.
- Contract Negotiation: Participate in contract negotiations with clients, subcontractors, and suppliers to ensure fair and beneficial terms for the company.
- Contractual Compliance: Ensure all project activities adhere to contractual specifications, terms, conditions, and regulatory requirements.
- Correspondence & Documentation: Maintain accurate and organized records of all contract documents, correspondence, change orders, and communications. Draft contractual communications as authorized.
- Claim Management: Identify, prepare, and manage claims (e.g., for extensions of time, cost recovery) and counter-claims, working towards favorable resolutions.
- Change Management (Contractual): Manage changes to contractual agreements, including preparing and processing variations, amendments, and change orders. Assess the contractual impact of these changes.
- Subcontractor Management: Support in obtaining subcontractor qualifications, reviewing subcontractor performance, and ensuring their compliance with contractual obligations.
Job Requirements
- Education: Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field.
- Experience: Minimum of X years of progressive experience in tendering, cost control, and contract administration within the construction industry. (Specify years, e.g., 3-5 years for mid-level, 7+ years for senior).
- Technical Proficiency:
- Strong knowledge of construction methods, materials, and processes.
- Proficiency in estimating software (e.g., CostX, PlanSwift, AutoCAD Civil 3D for take-offs).
- Advanced proficiency in Microsoft Excel for cost modeling, analysis, and reporting.
- Familiarity with project management software (e.g., Primavera P6, MS Project) is a plus.
- Understanding of various contract forms (e.g., FIDIC).
- Analytical Skills: Exceptional analytical and problem-solving skills with a keen eye for detail. Ability to analyze complex data and make informed decisions.
- Financial Acumen: Strong understanding of financial principles, budgeting, and cost accounting.
- Communication Skills: Excellent written and verbal communication skills for preparing reports, proposals, and interacting with diverse stakeholders.
- Negotiation Skills: Proven negotiation abilities to secure favorable terms in tenders and contracts.
- Organizational Skills: Highly organized, resourceful, and capable of managing multiple tasks and meeting tight deadlines.
- Risk Management: Ability to identify, assess, and mitigate risks effectively.
- Teamwork: Ability to work collaboratively within a team environment and across departments.
- Proactive & Self-Motivated: Driven, proactive, and able to work with minimal supervision.
Preferred Qualifications (Optional):
- Professional certification such as Certified Cost Professional (CCP), Project Management Professional (PMP), or equivalent.
- Experience with ERP systems used in construction for cost and contract management.
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