Job Details
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Job Description
Administrative Duties (30% of actual job time):
- Act as the point of contact between the executives and internal/external clients.
- Provide general support to visitors
- Handle requests and queries appropriately.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Make travel arrangements.
- Plan in-house or off-site activities, like parties, celebrations and conferences.
- Organize office layout and order stationery and equipment
- Partner with HR to update and maintain office policies as necessary.
- Manage office G&A budget, ensure accurate and timely reporting.
- Produce reports, presentations and briefs.
- Monitor office supplies and research advantageous deals or suppliers.
Commercial & Analytics Duties (70% of actual job time):
- Get involved in sales analysis and prepare periodic reports on company performance.
- Participate in budgeting process cycles & provide input when necessary.
- Coordinate with other departments to keep track of business trends, contracts, etc.…
Job Requirements
- Experience as an Executive Administrative Assistant or in other secretarial position.
- Comprehension of office management systems and procedures.
- Good Knowledge of MS office modules (Outlook, Power Point, Word & Excel) & computer knowledge in general.
- Proficiency in English is a must have (daily interactions with foreign nationals).
- Discretion and confidentiality.
- Email etiquette familiarity.
