Job Summary:

Competent hard working secretary/office manager to handle filing, customer follow up, supplier follow up, prepare quotations status report, take part in designing new work systems. Schedule meetings, arrange travels (visa, hotel, air tickets). Occasionally receive and dial calls.

Responsibilities:

• Maintenance of a hard copy as well as an electronic filing system.
• Follow up on customer quotations.
• Manage supplier orders.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements; prepares itineraries; prepare visa applications, travel insurance,…etc.
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert management about cancellations or new meetings.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Perform personnel filing and other related tasks.