Office Manager

Position Overview

We are seeking a friendly and organized Office Manager/Receptionist to be the first point of contact for our company. The ideal candidate will manage front desk operations, provide administrative support, and ensure a welcoming environment for clients and employees.

Key Responsibilities

Reception Duties:

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, directing them to the appropriate personnel and taking messages as necessary.

Office Operations Management:

• Oversee daily office operations, ensuring a clean and organized front desk area.
• Maintain office supplies, ordering and restocking as needed.

Administrative Support:

• Provide administrative assistance to senior management and various departments.
• Schedule appointments, coordinate meetings, and manage calendars for staff.

Communication Coordination:

• Serve as the primary point of contact for internal and external communications.
• Prepare and distribute internal communications, memos, and announcements.

Visitor Management:

• Maintain visitor logs and ensure that security protocols are followed.
• Assist visitors with inquiries and provide information about the company and services.

Document Management:

• Organize and maintain filing systems, both electronic and physical.
• Assist with document preparation, including reports, presentations, and correspondence.

Event Coordination:

• Assist in planning and coordinating company events, meetings, and employee gatherings.
• Ensure meeting rooms are set up and equipped with necessary materials.

Team Support:

• Foster a welcoming atmosphere and support team collaboration.
• Address employee inquiries and provide assistance as needed.