• Ensure the management of office support and incoming enquiries, including taking independent action where appropriate to resolve administrative matters and those not requiring specialist expertise. 
• Provide direct support in handling and management of e-mail and written correspondence incoming to the office of the relevant manager. 
• Responsible for diary management ensuring liaison with all relevant parties to organize meetings and schedules effectively, Handling the Calendar Management for the Head of Projects including scheduling of appointments 
• Having a very good skill using Oracle system .
• Provide full support in relation to reporting including; word processing, electronic and manual filing systems, and taking informal notes/minutes of meetings, report preparation, presentations, etc. 
• Ensure the courteous, effective and efficient organization and support to visitors, including ensuring booking of rooms and buffets ..etc 
• Projects' status follow-up across the department 
• General support for [Head of Divisions] on all administrative matters 
• Welcome and Induction for new staff to  Admin, IT and Financial procedures,,,, etc.
• Management of the business systems to include carrying out staff Development Reviews and identifying staff development needs within the team.
• Preparation of progress reports & assist in forming department presentations
• Ensuring compliance with systems, processes and agreed delegations.
• Ensuring compliance with procurement directives in conjunction with procurement policies and liaison with Procurement to resolve any procurement related issues.
• Work in conjunction with Projects’ Head to establish a system to report and review on the work in progress. 
• Provide support to Projects Head and Finance in the budget planning process. Have the budget and ensure that approved expenditure remains within budget;
• Creation of projects’ admin needs ensuring information is accurate to get the staff requests.
• Ensuring consistency of project information between Projects Dept. and other departments.
• Manage the receiving invoicing for The Head Office and Projects Divisions as well.
• Carrying out the day-to-day meetings schedules .
• Doing all fillings, writing (Letters, Reports, Contracts ……etc) for the Office Head.
• Create requisitions/PR’s , Apartments rental , admin. needs, stationary requisitions, new assets for new hiring  and all the Business Forms for any requirements …. Etc.
• Making all travel arrangements for staff, including flights and hotel bookings, and ensuring that any expenses rechargeable to third parties are processed accordingly; 
• Undertake regular reviews of Attendance (Leaves, Missions …. etc.) to send a Monthly report to HR.. etc 
• Liaison with IT dept. to cover all the Staff requirements, day to day management of the IT needed within the Division, plus having a personal good deal with IT solutions so to get some sort of solutions in hurry .
• Manage the company’s mobiles – arranging new connections.
• Getting administration things for the office like (water bottles , tissues … etc