Executive Assistant

The Personal Assistant to Management will play a vital role in supporting the daily administrative, personal, and corporate needs of Sericom's management team. This position requires a highly organized, discreet, and proactive individual who can efficiently manage a wide range of tasks. The ideal candidate will bring traditional PA responsibilities and the agility to adapt to the varied demands of a growing and dynamic business environment.

Key Responsibilities

Administrative Support

• Support Management in personal organization and filing.
• Schedule and maintain calendars for Management and their families.
• Organize company and personal files as required.
• Draft memos, letters, and other correspondence for Management.
• Maintain and update contact lists, employee records, and other databases for Management.
• Handle payment and processing of household-related items for Management.
• Organize and maintain knowledge repositories and databases.
• Assist in creating and enforcing office policies and procedures.
• Implement and manage new productivity tools or software.
• Help streamline digital workflows and processes.
• Support management in adopting new technologies.

Personal Management

• Manage personal errands and tasks for Management.
• Handle files related to taxes, insurance, and administrative matters.
• Schedule doctors' appointments and miscellaneous appointments abroad
• Manage all aspects of rented real estate properties.
• Maintain sports clubs and social club memberships, including renewals.
• Identify and coordinate relevant training or educational opportunities for management.
• Arrange executive coaching sessions.
• Manage subscriptions to industry publications and learning platforms.

Transportation and Travel Coordination

• Coordinate driver schedules and transportation for Management.
• Arrange travel and accommodations, including flights, hotels, and restaurants.

Corporate Responsibilities

• Manage office administrative tasks, including supplies, cleanliness, and organization.
• Lead employee engagement initiatives and team building events.
• Organize corporate events and conferences.
• Oversee employee attendance and timesheet management.
• Coordinate staff and customer sales team training sessions and seminars.
• Help coordinate and track progress on key projects.
• Prepare project status reports for management.
• Assist in resource allocation and timeline management.
• Coordinate eco-friendly office practices and sustainability initiatives.
• Coordinate health and wellness initiatives for management and staff.
• Manage health-related subscriptions or memberships.
• Research and propose corporate social responsibility (CSR) initiatives.
• Track and report on the company's CSR efforts.

Financial Management

• Assist in drafting and processing contracts.
• Prepare and compile expense reports for accountant submission.
• Review contracts and other agreements.

Vendor and Relationship Management

• Manage relationships with vendors and service providers.
• Ensure confidentiality and safeguard sensitive information.
• Identify and suggest relevant industry events and conferences.
• Manage LinkedIn connections and professional networking platforms.
• Coordinate follow-ups after networking events.

Additional Information:

• Location: Katameya Heights, New Cairo – with hybrid work schedule
• Salary:  Will be determined by experience & qualifications
• Additional Incentives: Competitive compensation package which includes health insurance and annual performance bonus among other incentives