Facilities Coordinator

Objectives of this role:

• Ensure all the firm’s facilities adhere to proper safety standards and cleaning procedures.
• Maintain equipment and firm’s provisions to meet health and safety requirements.
• Organize and plan firm’s installments and refurbishments.
• Supervise facilities staff and communicate with external contractors and vendors.
• Keep the firm’s facilities compliant with firm policies and procedures.
• Coordinate/Manage facility related project till fulfilled.

Responsibilities:

• Delegate cleaning and maintenance responsibilities to team members
• Run routine maintenance and safety inspections
• Monitor interior and exterior areas of offices for cleanliness and general conservation
• Prepare and implement project budgets and time frames
• Comply with all health and safety policies and procedures
• Plan and Monitor maintenance and installment work as needed
• Maintain day-to-day operations of facilities, such as delegating or completing maintenance orders
• Ensure proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
• Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
• Collaborating with building owners and upper management on budgeting for facilities needs
• Manage subscriptions and renewals
• Monitor the efficiency of any outsourced service provider related to facility and recommend trusted ones.
• Monitor the efficiency of the facility team members (i.e. office boys & housekeeping) via agreed on checklists and efficiency criteria.
• Asset and place management.
• Coordinating with HR the logistics of any internal/external Events.
• Managing stocks and all necessary orders including (Stationery, buffet, cleaning, business cards, etc.)
• Manage the logistics of the onboarding and offboarding process, coordinate with all relevant departments.