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Office Manager/Executive Assista...

MENA For Contracting & T... - Mohandessin, Giza

Office Manager/Executive Assistant to Chairman & CEO

MENA For Contracting & Trading - Mohandessin, GizaPosted 2 months ago
422Applicants for1 open position
  • 422Viewed
  • 55In Consideration
  • 331Not Selected

Job Details

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Job Description

Mena Group is currently seeking a CEO Office Manager & Executive Assistant.who can provide administrative support to our Chairman & CEO, and also be able to manage the office’s general operations. 

Support Chairman & CEO:

  • Manage and maintain Chairman & CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
  • Coordinate Chairman & CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of Chairman & CEO .
  • Complete monthly expense reconciliation for Chairman & CEO’s expenses.
  • Secure appropriate signatures and track documents through the approval process on behalf of Chairman & CEO.
  • Serve as a liaison with internal staff at all levels.
  • Interact with external partners on behalf of Chairman & CEO..
  • Provide assistant and support to Chairman & CEO on strategic operations on various projects such as research, analysis, corporate communication with strategic partners.
  • Prepare agendas for meetings, briefing materials and presentations as needed to support the Chairman & CEO.
  • Provide administrative support to Chairman & CEO in order to increase his availability for executive level responsibilities.

Office Manager tasks:

  • Oversee all administrative tasks in the office, compliance with Mena Group established policies and procedures.
  • Supervise Administrative team to fulfill properly all daily office functions ensuring the organization and staff  have a satisfying work environment.
  • Regularly check maintenance of office equipment to maintain professional quality.
  • Perform other related duties as required

Supervisory Responsibilities

An Office Manager/Executive Assistant to Chairman & CEO supervises the Administrative assistants and Services.

Job Requirements

Essential Skills and Background: Selected candidate will demonstrate a commitment to carrying out the mission and values of Mena Group company, as well as possess the following essential skills and background:

  • Bachelor of business administration "or equivalent".
  • Minimum 5-8 years of experience in the same role
  • Excellent English and Arabic languages proficiency.
  • Computer literacy and proficiency in Microsoft Office.
  • Excellent business communication skills.
  • Excellent time management skills
  • Attention to detail is a must as well as strong organizational skills.
  • Must be committed to establishing and maintaining effective organizational systems within an office environment.
  • Experience of work in international environment is a strong plus.
  • High level of professionalism and a strong ability to relate to people of all business levels.
  • Understanding of project management and the skills needed to forecast and plan ahead.
  • Effective interpersonal communication style particularly with Board members, executives and senior level staff.
  • Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
  • Strong problem solving skills.

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