Office Manager & Personal Assistant

Objectives of this Role

• Ensure general management of the Business development, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning
• Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
• Act as primary liaison between the Operations Manager, staff, and office building management, providing information, answering questions, and responding to requests

Daily and Monthly Responsibilities

• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
• Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
• Update spreadsheets used by accounting, production, and field services as requested
• Schedule and track meetings and appointments, and book flights and travel arrangements