Role Summary

We are seeking an Accounting & Office Administration Supervisor to oversee our finance operations and manage day-to-day administrative tasks. This includes handling accounts payable/receivable, tax compliance, inventory costing, general office management, and logistics coordination for hardware imports. The ideal candidate will have solid accounting experience, strong organizational skills, and the ability to support a fast-paced trading and service environment.

Key Responsibilities

Accounting & Financial Reporting

• Manage full-cycle accounting including AP/AR, general ledger entries, monthly/quarterly close, and bank reconciliations
• Prepare and analyze financial statements, ensuring compliance with local regulations and Egyptian tax requirements
• Conduct cost accounting for imported hardware, track inventory costs, and maintain accurate product pricing across multiple product lines
• Coordinate with external auditors and tax authorities for annual audits and tax filings

Office Management & Administration

• Oversee office operations (supplies, facility maintenance, vendor relationships) and ensure smooth administrative workflows
• Enforce and update company policies, manage record-keeping and documentation (contracts, shipment records, supplier agreements)
• Collaborate with different departments (Sales, Service, Implementation) to ensure administrative supportmeets business needs

Logistics & Import Coordination

• Liaise with shipping agents, customs brokers, and suppliers for efficient import of hardware products
• Manage logistics schedules, inventory tracking, and warehousing to ensure timely delivery and cost control
• Oversee purchase orders and track shipments, handling any discrepancies or delays

After-Sales & Service Administration

• Work closely with the service team to manage service contracts, scheduling, and billing for after-sales support
• Facilitate consulting engagements and software project implementations from an administrative perspective, ensuring proper documentation, invoicing, and resource coordination

Leadership & Team Coordination

• Supervise a small accounting and administrative team, assign tasks, and set performance goals
• Provide training and mentorship to staff on accounting best practices, ERP usage, and office procedures
• Identify and implement process improvements to optimize cost efficiency and streamline workflows

Qualifications & Experience

• Education: Bachelor’s degree in Accounting, Finance, or related field (Master’s or CPA/CMA certification a plus)
• Accounting Background: Minimum 5 years of experience in accounting/finance, preferably within a trading, import/export, or service-oriented environment
• Technical Skills: Proficiency with ERP systems (preferably Odoo) and advanced Excel skills
• Tax & Compliance: Strong knowledge of Egyptian tax regulations and audit requirements
• Administrative Expertise: Experience in office management, dealing with vendors, and coordinating import logistics
• Leadership: Demonstrated ability to supervise and mentor a small team, manage deadlines, and communicate effectively
• Analytical & Problem-Solving: Detail-oriented with proven skills in cost analysis, inventory control, and budgeting