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Admin. Assistant to the GM

EgyptExpress
Sheraton, Cairo

Admin. Assistant to the GM

Sheraton, CairoPosted 1 month ago
198Applicants for1 open position
  • 123Viewed
  • 32In Consideration
  • 104Not Selected

Job Details

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Job Description

ROLE SUMMARY:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and project managment tasks. Supports the General Manager and his/her team by assisting on administrative and business responsibilities and ensures the efficient and smooth day-to-day operation of the General Manager office.

 

Responsibilities

Travel Arrangments

  • Scheduled meetings, maintained supervisor's calendar, organized events and travel arrangements.
  • Handled administrative duties such as travel arrangements, telecommunication and word processing.
  • Experience scheduling domestic and international travel arrangements and processing expense reports.
  • Scheduled meetings, managed appointments, and coordinated travel arrangements.
  • Planned travel arrangements for senior director and executive staff.

Providing Documentation and Reporting Support

  • Assists the GM in preparation of various reports and presentations.
  • Attends, transcribes and distributes minutes, and participate in GM meetings, executive committee meeting and department meetings as needed.
  • Makes new files, maintains existing files.
  • Maintains giveaway/donation files and assists in making reservations.
  • Provides administrative support to the GM.

Supporting Correspondence

• Composes, produces and signs correspondence on routine matters.

• Produces and distributes correspondence as required.

• Answers GM phones/ e-mails as needed.

• Acts as a receptionist for GM and, when necessary, other executive managers , providing assistance to callers as required.

• Sorts and distributes mail

Providing Exceptional Customer Service

• Providing services that are above and beyond for customer satisfaction and retention.

• Ensures the quality, standards and meets the expectations of the customers on a daily basis.

• Attends meetings and communicates with executive and peers as an effort to improve quality of service.

Additional Responsibilities

• Attends meetings to plan, organize, prioritize, coordinate and manage activities.

• Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.

• Informs and/or updates the executives and peers on relevant information in a timely manner.

  • Manage Projects as assigned by her line manager
  • Represents the GM in meetings, comittees

Job Requirements

Qualifications

  • Females Only, not less than 30 years old.
  • presentable
  • BA Degree
  • Previous experience for at least +10 years as Executive/ administrative assistant to senior managers/ executives/ GMs
  • Calm, decent, focused personality
  • Very Good English writing and skills
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Preferably resident in Heliopolis, Nasr City, 5th settlement or nearby areas.

  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

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