Executive Office Manager

Palm Construction - Nasr City, Cairo

248
Applicants for
1 open position
8
Viewed
Experience Needed:
7 to 10 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
Job Roles:
About the Job

Maintain Office Services:

  • Design and implement office policies.
  • Organize office operations and procedures.
  • Follow up on all issues until resolution and achieve.
  • Control correspondences.
  • Liaise with other agencies, organizations and groups.
  • Maintain office equipment.
  • Handle all of Chairman/ CEO travel and expenses.

Maintain Office Records:

  • Design filing systems & ensure filing systems are maintained and up to date.
  • Define procedures for record retention & ensure protection and security of files and records.
  • Transfer and dispose records according to retention schedules and policies.
  • Ensure personnel files are up to date and secure.

Supervise Office Staff:

  • Assign and monitor clerical and secretarial functions.
  • Provide on the job and other training opportunities.
  • Supervise staff & evaluate staff performance.
  • Coaching and disciplining staff.

Maintain Office Efficiency:

  • Plan and implement office systems, layout and equipment procurement.
  • Maintain and replenish inventory.
  • Anticipate needed supplies.
  • Verify receipt of supply.

Perform Other Related Duties As Required:

  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Perform a variety of responsible, confidential and complex administrative, technical and secretarial duties.
  • Act as a liaison with other departments, staff outside agencies, and the public. Ensure the efficient operation of the office Essential function.
  • Act as a confidential administrative assistant in the CEO office, managing calendars and schedules, screening callers and arranging appointments, meetings, and conferences as directed.
  • Design, establish and maintain the management information system including physical and electronic files.
  • Prepare reports as directed.
  • Respond to inquiries, customer claim on the phones to the nominated department and provide information and assistance to the public in a courteous manner.
  • Transcribe dictated or written materials, take minutes of meetings as required.
  • Initiate correspondences on a variety of matters requiring an in-depth understanding of company policy procedures.
  • Operate office equipment including copiers facsimile and computer job requirements.
  • Ensure proper follow-up on pending matters and bring it up to the attention of the Chairman
Job Requirements

Job Requirements

  • 7 - 10 years experience for the office manager
  • Construction Field is preferable.
  • Excellent Following up.
  • Excellent written and verbal communication skills
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of office administrator responsibilities, systems and procedures.
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • English Language Excellent.
  • MS Office (MS Excel and MS Outlook, MS Word & PowerPoint).
  • Female is A must.
  • Flexible working hours.
  • Nearby Nasr City.
About this Company

In 1980 EgyBuild Co. has been established as a main contractor.
In 1990 Contraco Co. has been established also as a main contractor.
In 1995 both companies works on EPC – LSTK residential and commercial projects.
In 2000 both companies works as asset... (More)

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