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Job Description
- Preparing reports, memos, invoices letters, and other documents
- Answering phones and routing calls to the correct person or taking messages
- Handling basic bookkeeping tasks
- Filing and retrieving corporate records, documents, and reports
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Helping prepare for meetings
- Accurately recording minutes from meetings
- Greeting visitors and deciding if they should be able to meet with executives
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Making travel arrangements for executives
- Performing office duties that include ordering supplies and managing a records database
- Opening, sorting and distributing incoming faxes, emails, and other correspondence
- Provide general administrative support
Job Requirements
- Bachelor degree from a reputable university (Applied Languages, Literature or Translation would be preferred)
- Proven experience as an executive assistant or other relevant administrative support experience (at least 1 year)
- In-depth understanding of the entire MS Office suite (Word, Excel, PowerPoint, etc.…)
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communications skills
