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Departmental Secretary and Recep...

Eldib & Co
Mokattam, Cairo

Departmental Secretary and Receptionist

Mokattam, CairoPosted 2 months ago
139Applicants for1 open position
  • 96Viewed
  • 56In Consideration
  • 41Not Selected

Job Details

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Job Description

Summary: 
The Departmental Secretary and Receptionist play a pivotal role in ensuring the smooth operation. This dual role involves administrative support for a specific department and front desk responsibilities, contributing to a professional and efficient environment.

Key Responsibilities:

  1. Provide comprehensive administrative support to a specific Department by managing calendars, scheduling meetings, and coordinating appointments.
  2. Create, format, edit, and proofread legal documents, memos, and reports, maintaining accuracy and confidentiality.
  3. Serve as the primary point of contact for the department, answering and directing calls and emails professionally.
  4. Greet and assist clients and visitors, ensuring a positive experience with the firm.
  5. Maintain an organized filing system, including physical and electronic records, and handle document retrieval and archiving.
  6. Conduct research on legal matters, case laws, and related topics as assigned.
  7. Welcome clients and visitors with a friendly and professional demeanor, maintaining a tidy and presentable reception area.
  8. Answer and transfer incoming calls, take messages, and provide information as needed.
  9. Assist clients with inquiries, appointments, and direct them to the appropriate personnel or department.
  10. Receive, sort, and distribute incoming mail and packages, as well as arrange outgoing mail and couriers.
  11. Manage and maintain appointment calendars for meeting rooms.
  12. Provide general administrative support to various departments as needed, including data entry, filing, and document preparation.

Job Requirements

  • Bachelor's degree in a relevant field is preferred.
  • Proven experience in a similar dual-role, preferably in a law firm or professional environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Exceptional interpersonal and customer service skills.
  • Attention to detail and discretion with sensitive information.
  • Professional appearance and demeanor.
  • Fluent in English.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Ability to handle sensitive and confidential information with integrity.
  • Strong problem-solving and decision-making abilities.
  • Flexibility to adapt to changing priorities and work well under pressure.
  • Strong work ethic and a proactive approach to work.

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