HR Generalist

The Human Resources and Accounting Coordinator is responsible for

• Supporting Human Resource services, primarily in benefits administration, recruiting, new employee on boarding and a variety of general administrative Human Resources tasks.
• During peak season this Coordinator will assist in financial activities with administrative tasks as well.
• The role maintains a thorough knowledge of Doctorna, products and services as well as awareness of other roles and responsibilities throughout the organization.
• In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our employees, candidates and guests maintaining a professional and friendly demeanor in accordance with established policies and regulations, while maintaining a very high degree of confidentiality.
• Oversee processing of accounts payable and receivable and ensure prompt collection of receivables
• Prepare accounting reports related to payroll
• Oversee and maintain contracts with related vendors
• Maintain an orderly and accurate financial filing system
• Maintain an accurate chart of accounts
• Work with the executive director to prepare monthly and annual operating budgets
• Prepare accurate monthly financial statements
• Calculate variances from the budget and report significant issues to management
• Supervise the recording of cash receipts and bank deposits
• Performs monthly reconciliations of bank accounts
• Monitor cash flow
• Comply with local, state and federal government reporting requirements
• Purchase supplies and equipment as authorized by Executive Director
• Tag and monitor fixed assets and equipment
• Ensure all bills and invoices are paid within 30 days of receipt
• Attend monthly Finance Committee Meetings and complete assigned action items
• Prepare reports for the executive director and Finance Committee as requested
• Work with the auditor during the months of July, August and September to facilitate the completion of the annual audit
• Prepare bank transfers and work with broker to receive and sell donations of stock
• Maintain updated policies and ensure compliance to all policies
• Perform other related duties as assigned by management

HR Role:

• Recruitment and Evaluation process for new and existing employees.
• Conduct quarterly assessments for existing employees with the in line manager.
• Assist in Learning and Development through direct delegation.
• Responsible for all the legal interactions and data required for the work flow.
• Responsible for investigation and taking action in internal affairs and conflicts.
• Report all the data to management accordingly.