Job Details
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Job Description
- Assists the Operations Manager in all aspects of project implementation as needed.
- Assists in the preparation and submitting of proposals/quotations, monthly operations reports, etc.
- Provides administrative support to the operations team.
- Follows Up on pending orders with the project engineers and updates its relevant data on the system including operational comments.
- Sends daily reports to the client.
- Allocates the materials consumed over the work orders on the system for our services.
- Follows up on the status of issued invoices (receiving invoices, delivering invoices to the client, follows up with the clients’ finance dept.
- Sends feedback to operation manager regarding the invoice status till it is released to CFM bank account.
- Reviews the monthly consumables with the Operation manager (Technical and HK ) in order to release its monthly invoice.
- Creates Project Quotations on the system and creates related expenses to PQ on the system (Expense and TOB Expense).
- Follows up and traces the TOB tasks and feedback the Operation Manager with its status.
- Follow up with the client till the offer is approved or canceled and update the system
- Ensures the work orders are created on the system.
- Follows up on the created PRs with the warehouse.
- Perform other job-related duties as necessary or assigned
Job Requirements
- Bachelor’s Degree in any relevant field.
- 2+ years experience as Administrative Assistant
- Excellent English (written and spoken)
- Very Good computer skills especially MS
- Reporting Skills
- Communication Skills
- Time management Skills
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