Personal Assistant / Office Manager

Alarabia Group - 10th Of Ramadan City, Cairo

Applicants for
1 open position
Experience Needed:
More than 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Education Level:
Bachelor's Degree at least
Arabic, English
1 open position
Males Only
Travel Frequency:
Up to 25% travel
About the Job
  • Manage, coordinate and maintain the calendar of Board member including appointments, meetings, and travel.
  • Responsible for organizing of internal and external meetings on behalf of the Board member ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, preparing minutes , prepare agendas.
  • Responsible for organizing Board member travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
  • Monitor and respond to incoming communications (including complaints) to Board member office including phone calls, emails, and walk-ins, ensuring correct department distribution.
  • Preparing letters, presentations and reports.
  • Attending meetings with senior management.
  • Write and distribute comprehensive minutes and action points to all members post meeting.
  • Draft and write high-quality reports and presentations, as required by the Board member.
  • Meet and greet visitors at all levels of seniority.
  • Remind the manager/executive of important tasks and deadlines.
  • Implementing and maintaining procedures/office administrative systems.
Job Roles: Administration
Job Requirements
  • Proficiency in English is a must
  • Bachelor degree in English Literature (preferred).
  • Minimum of 5 years experience in the same field.
  • Organizational, planning, and multi-tasking skills.
  • Communication skills.
  • Information gathering and information monitoring skills.
  • Problem analysis and problem-solving skills.
  • Judgment and decision-making ability.
  • Initiative.
  • Professionalism and confidentiality.
  • Attention to detail and accuracy.
  • Excellent MS Office user.
  • Flexibility.
About this Company

Alarabia Group is a specialized investment group working in the field of (electrical and home appliances) since 1989. The group consists of a number of companies: supply and import, a company specialized in the field of exhibitions and marketing services company and one of... (More)

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