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Job Description
- Perform a wide variety of administrative duties of a highly confidential and sensitive nature.
- Coordinate and confirm daily schedule; keep schedule on time; ensuring availability of appropriate meeting materials.
- Effectively prepare, edit and present presentation materials, using templates, layouts and formatting to create reusable content.
- Organize client events and staff meetings. Composing agendas, Taking minutes of meeting, Liaising with appropriate suppliers and contacts, booking rooms and arranging all other meeting logistics.
- Manage events & visits including participant confirmations and venue management as well as organizing travel plans including flights, accommodation, transportation and visas.
- Organize company events, such as workshops / meetings / presentations in house and at offsite locations.
- Attend meetings with the senior management, organize agendas and take meeting minutes.
- Track & follow up meetings actions, create follow up report and assure stakeholders is reminded of upcoming milestones and dates.
- Gather, analyze and interpret external and internal data using different research methods and data analysis techniques. Compile findings in reports / presentations.
- Type and design correspondences, memos, charts, tables, graphs, Follow up reports, business plans, etc.
- Organize administrative office operations and procedures (e.g. filing systems) while using a wide range of office software, including email, spreadsheets and databases.
- Assist in all correspondence, including: incoming/ outgoing calls, letters, emails, faxes.
- Process department invoices and check requests through Accounts Payable.
- Manage correspondence: postal, UPS and email.
- Maintain relationships with partners/vendors/suppliers.
- Maintain confidentiality of all sensitive or proprietary information.
Job Requirements
- Bachelor degree in any discipline
- 1 to 3 years experience in a secretarial and administrative role, supporting a senior executive.
- Fluent in English
- Good Microsoft Office skills
