Job Details
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Job Description
Office Management:
- Liaising with staff & partners; namely traffic manager, research lead and heads of departments (including finance).
- Devising and maintaining office systems, adhesion to policies & procedures, including data management, filing, etc.
- Oversee receptionist.
- Coordinate between all departments.
- Organize and coordinate all CEO travel and accommodation arrangements.
- Organize meetings, functions, and conferences.
- Set and manage networking plan for the CEO.
Administrative Support:
- Screening telephone calls and requests to CEO, and handling them appropriately.
- Organizing and maintaining diaries and making appointments.
- Dealing with CEO incoming email, faxes and post, often corresponding on behalf of their manager.
- Be present and report all CEO meetings.
- Carrying out background research and presenting findings when needed.
- Producing documents, briefing papers, reports, and presentations.
- Organizing and attending meetings and ensuring CEO is well-prepared for meetings.
- Carrying out specific projects and research.
Job Requirements
- Bachelor degree or equivalent qualifications.
- Fluent English and Arabic integrity, high level of accuracy, strong in organizing skills and time management and commitment.
- Have experiences in the administration.
- Excellent skills for MS office software.
- Good communication and negotiating skills.
- Females only
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