Job Details
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Job Description
About the job:
- Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities,
- Drafts reports, letters, proposals; prepares and coordinates oral and written communication with clients
- Manage CEO meetings schedule internal and external
- Follow up Auctions schedule and manage it parallel with CEO meetings schedule
- Follow up with clients as requested by the CEO
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
- Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, etc.
- Position reports to the President/CEO and works directly with the Board of Directors.
- Works directly with the Finance department.
- Performs other duties as assigned.
Job Requirements
Experience & Education:
- Bachelor’s degree
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks
Skills & Abilities:
- Strong interpersonal skills
- Proficiency in Windows, including outlook, MS Word, EXCEL and PowerPoint
- Ability to conduct research and present data
- Ability to work independently
- Excellent writing, editing, grammatical, organizational, and research skills.
- Excellent time-management and problem-solving skills.
- Excellent command of English language (written – speaking – Listening)
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