Junior Document Controller

POSITION OBJECTIVE:

Maintaining a master document register of the latest documents on a project and ensure that all recipients are transmitted the documents they require as soon as new revisions of documents are received.

Job Responsibilities:

• Registering of internal and external documents
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff.
• Maintain updated records of all approved project documents and their distribution clearly
• Maintain the project documents and drawings under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Maintain document control registers/documents for incoming and outgoing project documents
• Ensure that the latest revision and approval status of the project documents is kept updated continuously
• Respond to queries regarding revision status of issued drawings/documents
• Manage the electronic and hard copy filing of project
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Monitor and continuously improve the effectiveness of data management procedures and processes according to project objectives.

Functional Competencies:

• Familiarity with computerized document/data management systems.
• Excellent communication skills, interpersonal skills and High level of self-motivation.
• Ability to take the initiative and work independently.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques.
• Strong organizational & administration skills.