Office Admin
New Cairo, Cairo
Office Admin
New Cairo, Cairoposted 36 minutes ago6Applicants for1 open position
- 2Viewed
- 0In Consideration
- 0Not Selected
Job Details
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Job Description
We are looking for a detail-oriented and highly organized Office Administrator to join our team at Polaris Mining LLC. This role is ideal for candidates with 3–10 years of experience in administration who can ensure smooth office operations, support internal teams, and assist in business development activities. The Office Administrator will play a key role in maintaining efficient processes and providing professional support across departments.
Key Responsibilities:
- Manage day-to-day office operations and ensure smooth workflow.
- Handle correspondence, phone calls, emails, and filing systems efficiently.
- Prepare, review, and organize documents, reports, and presentations.
- Coordinate with internal teams and external stakeholders to support business activities.
- Arrange meetings, prepare agendas, and maintain meeting minutes.
- Coordinate travel reservations and accommodation arrangements for foreign visitors and company teams.
- Search for, evaluate, and coordinate with vendors and service providers to ensure best quality and pricing.
- Assist in organizing internal company events, conferences, and team visits.
- Research international exhibitions related to the company’s business field and support in organizing participation.
- Conduct research on prospects using web directories and online resources to support business development.
- Prepare and send introductory emails to prospects on behalf of the company.
- Maintain office supplies inventory and ensure timely procurement.
- Support HR and finance teams in administrative tasks when required.
- Uphold confidentiality and ensure proper record-keeping.
Job Requirements
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- 3–7 years of proven experience as an Office Administrator, Administrative Officer, or in a similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software/tools.
- Ability to manage time effectively, prioritize tasks, and meet deadlines.
- Strong problem-solving and decision-making skills.
- Experience in coordinating travel, events, and vendor management.
- High level of integrity and ability to handle confidential information.
