Job Details
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Job Description
- Preparation & management of CAPEX and REVEX budgets for the given region in compliance with VFAR. Conduct variance analysis of budgets periodically.
- Provide uninterrupted logistic support (stationary, printing, courier service etc.) to VFS Global operations
- Ensure efficient facilities management in guest house, pantry/ cafeteria etc.
- Responsible for management of cafeteria including provision for refreshments and basic amenities such as restrooms, first aid etc.
- Responsible for the procurement of landline, video conferencing and cell phone communication equipment.
- Ensure efficient vendor performance evaluation and commercial negotiation. Ensure timely payments to vendors, landlords etc.
- Ensure the identification of premises and legal compliances before signing L&L agreements and monitor refurbishment / repairs & maintenance for the region
- Ensure timely insurance and renewal of property and premises
- Ensure proper accounting and documentation as per internal and external audit requirements.
- Roll out of Major Refurbishment Projects. Involvement in infrastructure projects to monitor the refurbishment costs, progress, and completion where resources are required at multiple sites or multiple resources at a major site.
- Maintain register for office equipment and Memorandum of Assets for Furniture and Fixtures.
- Ensure compliance with service level agreements for all administration facilities and ensure that Regional Administration Team performs to the optimum satisfaction of all stake holders in VFS Global
- Ensure legal compliance while procurement of office materials and capital goods
- Ensure compliance with VFS Global’ information security policies and procedures
- Ensure compliance with ISO 14001 by efficient management of power, AC systems, generators, and amenities like water, etc.
- Ensure compliance with ISO 9001 processes and procedures with respect to administration.
- Maintain documentation of assets to assist finance in reconciliation with SAP
- Ensure submission of Admin related MIS reports and monthly reports of expenditure on stationary, refreshments, etc.
- Ensure procurement details are stored in SAP.
- Liaison with mission for provisioning facilities management at their end
- Ensure proper training of Admin staff and outsourced vendor staff.
- Ensure Internal customer satisfaction of all stakeholders
- Ensure judicious use of natural resources
- Adhere to the environment health and safety policy/objectives and guidelines of the organization.
Job Requirements
- Technical Engineering experience.
- Project Management experience.
- on ground admin experience