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Job Description
Personnel Administration
- Maintain and update employees’ personnel files (contracts, amendments, disciplinary actions, and other official records) in compliance with labor law and company policies.
- Ensure proper documentation of new hires, terminations, transfers, promotions, and other employment movements.
- Monitor employees’ attendance, leaves, absences, and overtime, ensuring accurate reflection in the HR system.
- Prepare employment certificates, experience letters, and other HR-related documents as required.
- Act as the point of contact for employees regarding personnel policies, labor law queries, and administrative procedures.
Payroll Administration
- Collect, verify, and process monthly payroll data (basic salaries, allowances, deductions, overtime, bonuses, leaves, etc.).
- Ensure payroll calculations are accurate and comply with statutory laws and internal policies.
- Handle monthly payroll closing and ensure timely disbursement of salaries.
- Prepare and reconcile payroll reports for management and finance.
- Manage income tax, social insurance, and other mandatory deductions, ensuring timely submission to relevant authorities.
Compliance & Reporting
- Ensure compliance with labor laws, tax laws, and social insurance regulations.
- Liaise with government authorities (Social Insurance, Labor Office, Tax Authority) for inspections, submissions, and issue resolution.
- Prepare periodic HR and payroll reports (headcount, turnover, payroll variance, leave balances, etc.) for management decision-making.
- Support internal and external audits related to personnel and payroll functions.
Continuous Improvement & Support
- Assist in developing and improving HRIS / payroll systems for efficiency and accuracy.
- Recommend process improvements in payroll and personnel administration.
- Provide guidance and mentoring to junior personnel officers.
- Support HR projects (e.g., compensation review, employee relations, HR policy implementation)
Job Requirements
Education
- Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field.
- HR, Payroll, or Personnel Administration certification is a plus.
Experience
- 5–7 years of progressive experience in personnel administration and payroll management.
- Strong background in local labor law, social insurance, and taxation.
- Experience using HRIS / payroll software
- Previous experience in large organization is an advantage.
Skills & Competencies
- Solid knowledge of labor law, social insurance regulations, and payroll processes.
- High attention to detail and accuracy in handling data and calculations.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with integrity.
- Strong organizational skills and ability to manage multiple priorities.
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Very good command of English (spoken & written).
