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Senior Executive Secretary

Multi Art Group
Heliopolis, Cairo
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Senior Executive Secretary

Heliopolis, CairoPosted 23 days ago
154Applicants for1 open position
  • 0Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

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Job Description

  • We are looking for a Senior Executive Secretary (Females Only) to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
  • Executive secretaries must be quick professionals with great time management and multitasking abilities. With their diligence and competence in their work, executives can focus on their managerial responsibilities without worrying about other tasks.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficient.

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiates terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Job Requirements

Requirements And Skills

  • Females Only
  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and Internet Browsing
  • In-depth knowledge of office management and basic accounting procedures
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or a relative field
  • Age less than 35
  • Representable & Good Looking
  • Has the ability to work under pressure Heliopolis. Nasr City and New Cairo (Preferred)
  • English (Fluent) French-Germany (Preferred)

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