Job Details
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Job Description
- Support the company in all administrative functions Screen and manage communications into and out of department
- Schedule appointment, coordinate meetings, prepare agendas take and circulate minutes and ensures follow ups are conducted Maintain filing system in line with office policy
- Ensure effective and efficient handling of all secretarial and administrative activities and responsibilities of the department
- Should be able to multi task and priorities with precise accuracy and details
- Act as a bridge between the Manager and internal/external customers, the senior administrative assistant, acts as filter and coordinator who should be able to judge/ manage information flow of the relevant department Maintaining the office condition and arranging necessary repairs
- Partner with HR to update and maintain office policies as necessary, Assist in the onboarding process for new hires Organize office operations and procedures
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office general administration budget, ensure accurate and timely reporting
- Provide general support to visitors Plan in-house or off-site activities, like parties, celebrations and conferences
Job Requirements
- Excellent written and verbal communication skills.
- Organizational skills and the ability to multitask
- Attention to detail and problem solving skills.
- Fluent English.
- Excellent verbal and written communications skills
- Experience & Education:
- High level of professionalism and a strong ability to relate to people of all business levels.
- Ability to conduct research and present data in a succinct and well-written manner.
- Excellent management, time-management, and problem-solving skills.
- Ability to work independently and with professional discretion.
