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Personal Assistant

Dimofinf Operations Cent...
Nasr City, Cairo

Personal Assistant

Nasr City, CairoPosted 2 months ago
113Applicants for1 open position
  • 68Viewed
  • 9In Consideration
  • 45Not Selected

Job Details

Experience Needed:
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Job Description

  • Act as the point of contact between the manager and internal/external clients and employees.
  • Screen and direct phone calls and distribute correspondence.
  • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary.
  • Respond accurately to internal and external information requests.
  • Create and reformat effective presentations, reports, documentation and correspondence
  • Source office supplies.
  • Prepare reports and documentation for meetings and appointments.
  • Devise, managing and maintain office databases and filing system
  • Assist with other ad-hoc administrative and project requirements as needed
  • Collating and filing expenses
  • Managing diaries and organizing, schedule and coordinate meetings and appointments, often controlling access to the manager/executive.
  • Booking and arranging travel, transport and accommodation.
  • Organizing events and conferences
  • Take dictation and minutes, Record notes and messages for the manager
  • Reminding the manager of important tasks and deadlines
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Perform other duties and responsibilities that maybe assigned from time to time to support their manager.
  • Provide administrative support for HR executives.
  • Supervise administrative staff and divide responsibilities to ensure performance.
  • Track stocks of office supplies/ equipment and place orders when necessary.
  • Overseeing the maintenance of office facilities, and equipment.
  • Perform buffet accounting tasks, including invoicing and budget tracking
  • Update used spreadsheets.

Job Requirements

  • Previous working experience as a Personal Assistant.
  • In-depth knowledge of office management systems and procedures.
  • Outstanding organizational and time management skills.
  • Ability to multitask, work under pressure and prioritize daily workload.
  • Excellent communications and interpersonal skills (both oral and written).
  • Discretion, reliability, honesty and confidentiality.
  • The ability to be proactive problem solver and take the initiative
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet tight deadlines.
  • Tact and diplomacy.

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