CEO Personal Assistant
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Job Details
Skills And Tools:
Job Description
The Executive Assistant is responsible for managing the schedule,documentation and record keeping for the General Manager office. She plays a key role is ensuring an effective and efficient use of the CEO’s time through careful and swift prioritization, eloquent communication, organizational skills and documentation management.
Responsibilities
• Manage meetings for the CEO ensuring the calendars, agenda / topic, attendees, presentations, equipment and catering are all clearly organized and communicate in advance.
• Liaise with relevant departments or stakeholders or partners or buyers or sellers to ensure the CEO’s time is appropriately prioritized and used effectively to meet the CEO and organisation’s needs.
• Ensure adequate systems are developed and operated to ensure all CEO office correspondence is appropriately filed and archived (both electronically and physically)
• Effectively track and follow-up on matters requiring action from internal and external departments.
• Maintain a clear and full contacts record for the CEO.
• Accurately complete and personal and corporate travel booking requests given by the CEO
• Manage the CEO office mail and courier to ensure correspondence is delivered quickly to the right people and overnight correspondence is delivered to the CEO.
• Translation of letters and emails from English to Arabic and vice versa if needed.
• Drafting and editing formal letters in both Arabic & English
• Maintain confidentiality of information and documentation routed through CEO’s office.
• Handling paper work, and requests from outside parties.
• Any other duties might be requested by the CEO including minute taking or attending meetings.
Job Requirements
Skills and Requirements
• Bachelor’s degree / Higher Diploma
• No less than 8 years in a similar role or in Executive Assistant role working with Senior Executives and not more than 15 years of experience.
• Excellent knowledge of IT tools, mainly Microsoft Office
• Fluent in written and spoken English and Arabic
• Can multi-task
• Positive attitude and reliable
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