Human Resources Operations Manager

Employee Management & Affairs:

• Employee Contracts Management: Prepare, issue, and manage all employee contracts (new hires, renewals, amendments), ensuring legal compliance, accuracy, and timely execution.
• Employee Files Management: Maintain comprehensive, accurate, and highly confidential physical and digital employee files, ensuring all necessary documentation is complete, organized, and readily accessible for audits.
• Employee Transactions Processing: Efficiently process all employee-related transactions, including new hires, transfers, promotions, demotions, salary adjustments, resignations, and terminations, ensuring proper documentation and system updates.
• Employee Affairs Planning: Participate in the planning and execution of employee affairs strategies to ensure efficient HR service delivery and compliance with internal policies and external regulations.
• Attendance Management: Oversee and manage daily employee attendance records, ensuring accuracy and adherence to company policies and Egyptian labor laws regarding working hours.
• Leaves Administration: Administer all types of employee leave requests (annual leave, sick leave, maternity leave, etc.), ensuring compliance with company policies, labor laws, and proper record-keeping.
• Time & Attendance System Management : Utilize and manage the designated time and attendance system to accurately record employee working hours, overtime, and leave balances, troubleshoot issues, and generate relevant reports.
• Compensation Variables Management: Accurately manage and input compensation variables, including bonuses, allowances, deductions, and other payroll-related data, ensuring proper calculation and compliance.
• Employee Payroll Support: Assist in the preparation and processing of monthly employee payroll, verifying data accuracy, resolving discrepancies, and ensuring timely salary disbursement in collaboration with the finance department.
• HR Information System (HRIS) Management : Maintain and update employee data within the HRIS, ensuring data integrity, accuracy, and confidentiality.
• Periodic Reports Generation: Generate regular and ad-hoc periodic reports on employee attendance, leaves, transactions, and other HR metrics as required by management for decision-making and compliance.

Talent Acquisition :

• Recruitment Planning & Strategy: Develop and execute comprehensive recruitment plans and strategies to attract diverse and qualified candidates.
• Candidate Interview Management: Efficiently manage the interview process, including scheduling, conducting interviews, and providing structured feedback to hiring managers.
• Candidate Selection and sourcing: Participate actively in candidate selection, ensuring alignment with job requirements and organizational culture.
• Job Offers: Prepare and extend compelling job offers, negotiating terms and ensuring a smooth acceptance process.
• Recruitment Service Provider Management: Liaise with and manage relationships with external recruitment service providers as needed.

HR Operations Audit & Compliance:

• Employee Affairs Planning: Strategic planning for all aspects of employee affairs, ensuring seamless and efficient HR operations.
• Employee Contracts: Review and audit all employee contracts in accordance with legal requirements and internal company policies.
• Employee Files & Records Management: Maintain accurate, confidential, and up-to-date employee files and records, ensuring data integrity and compliance.
• Employee Transactions audit: Review and audit on all employee transactions, including hirings, promotions, transfers, and terminations.
• Attendance & Departure Management: Oversee and manage time and attendance systems, ensuring accurate record-keeping and compliance with working hours regulations.
• Social Insurance: Ensure full compliance with social insurance regulations and manage related processes.
• Irregular Workforce Decisions: Handle and advise on decisions pertaining to non-regular or temporary workforce.
• Quality Control & Quality Assurance: Apply and ensure adherence to established quality control and assurance standards within HR processes and documentation.