
Administration Manager
ARTOC -
Cairo, EgyptJob Details
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Job Description
1- Job Summary:
The position holder is responsible for supervising and directing all administrative staff and ensures their compliance to company policy and fulfilment of their duties, and their transport, as well as supervising all the ARTOC buildings and dealing with governmental bodies. The Administration Manager reports to the Deputy General Manager.
2- The Administration Manager has direct supervision for:
- Administrative affairs (supervision of any and all administrative affairs related to the company such as the supply of Administrative needs of the company, taking care of the safety and cleanliness of the Group premises and its contents, regularly updating administration and security operating manuals etc).
3- Administrative Responsibilities:
- Supervise, direct and control administration staff and ensure the fulfilment of their duties and assigned tasks
- Keeping inventories of all assets relating to the company and their contents
- Keeping inventories of the Warehouse and control of items going in and out of the warehouse
- Management of employees’ transportation needs for their business missions
- Purchasing Operations
- Employees discipline and their compliance to Group rules and policies as well as their efficiency and productivity, adherence to attire rules etc.
- Manage petty cash and settle it with finance department
- Deal with all governments, institutions and authorities such as local government, municipality, police etc.
- Supervise and follow-up all types of purchases
- Coordinate and follow-up with Finance department regarding insurance of all Group assets
- Follow-up on all staff compliance to Group rules and regulations
- Sudden inspections on different premises to ensure tasks are carried out effectively and take corrective actions if necessary
- Establishing strong relations with Governmental entities to facilitate the Group’s interests
- Follow-up completion of Group needs that include purchase, communications, tools, equipment etc.
- Communicate daily with governmental and non- governmental entities in the Group’s best interests
- Commit to reduce costs without compromising quality
- Monitor all assets movements and periodically evaluate those assets
- Maintain reputable Group reputation by resolving complaints
- Supervise the annual inventory of all Group assets and monitor its movements
- Plan and get best possible offers for all unused and unnecessary tools and equipment
- Ensure cleanliness of all Group premises are up to standards
- Deal with governmental authorities such as electricity and water companies, traffic department etc.
- Manage the insurance of all Group properties and assets
Job Requirements
4- Job Qualifications:
- Bachelor degree from an accredited university with a military or police background, postgraduate management studies preferred
- Experience of at least 15 years, including at least 5 in a managerial role
- Leadership and decision making skills
- Problem-solving mentality and ability to prioritize and multitask
- Leading and positive personality who stays calm under pressure
- Good level of proficiency with Microsoft Office (Excel, Word etc)
- Good command of English language – both written and spoken, and excellent command of Arabic
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