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Administrative Assistant

GROOVY Medical Spa
Sheikh Zayed, Giza
GROOVY Medical Spa logo

Administrative Assistant

Sheikh Zayed, Gizaposted 20 days ago
82Applicants for1 open position
  • 39Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

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Job Description

  • Provide comprehensive administrative support to management and staff, ensuring smooth daily operations.
  • Greet clients and visitors, manage front desk activities, and maintain a welcoming reception area.
  • Schedule and coordinate appointments, meetings, and events for various departments.
  • Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate personnel.
  • Maintain and organize physical and digital files, records, and confidential documents.
  • Assist with inventory management, ordering office supplies, and liaising with vendors as needed.
  • Prepare reports, presentations, and other documents as requested by management.
  • Support billing, invoicing, and basic bookkeeping tasks in collaboration with the finance team.
  • Coordinate internal communications and distribute memos or announcements to staff.
  • Ensure compliance with company policies and procedures in all administrative processes.

Job Requirements

  • Up to 1 year of experience in an administrative, office assistant, or related support role.
  • Excellent organizational and multitasking abilities with strong attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
  • Outstanding verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Customer service-oriented mindset with a friendly and professional demeanor.
  • Strong time management skills and ability to prioritize tasks effectively.
  • Willingness to work onsite in a fast-paced, client-focused environment.
  • Adaptability and eagerness to learn new processes and technologies.
  • Team player with a proactive and positive attitude.

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