Personal Assistant

Job Summary: 

• Acting as a first point of contact, dealing with correspondence and phone calls. managing diaries and organizing meetings and appointments, often controlling access to the manager/executive. booking and arranging travel, transport and accommodation. organizing events and conferences.

Job Description: 

• Responsible for effective time-management of CEO in prioritizing meetings and tasks to make best use out of CEO's time.
• Responsible for co-ordination of business trips of CEO and VIP visitors.
• Co-operating with other internal and external offices /assistants along the CEO's and VIP's schedules.
• Following up with internal and external contacts including active reminders on deliverables according to CEO's tasks and projects.
• Reporting and Preparing presentations and meeting minutes on request of management.
• Planning and maintaining calendar- schedule and fix executive meetings; managing and coordinating travel managements.
• Assisting in event planning as assigned.
• Responsible for CEO's "steering folder" on business, organization and projects in the country.
• Confidentially handling data and information, Co-operating with Sales, Controlling and all other functional departments to keep the "steering folder" updated.
• Accountable for special tasks/projects assigned by the CEO.
• Accountable and responsible for the preparation of the regular management reports.
• Assisting with preparing and moderating sales meetings, regular sales reports, etc., coordinating related meetings.
• Purchasing CEO office supplies.
• Coordinating regular maintenance for CEO office equipment.
• Coordinating CEO office readiness.
• Independently carrying out all necessary organizational tasks.