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Job Description
The focus of the role may shift over time depending on the needs of the team of fee earners.
However, the Executive Secretary will be expected to perform tasks in the following key areas
Core Services
Calendar & Meeting Management: Manage schedules and act as the main contact for internal and external communication.
Travel: Organize travel, including bookings, visas, and transport.
Time & Expenses: Ensure timely entry and submission of time records and expenses.
Reception Liaison: Coordinate meetings and video conferences.
Administrative Support: Draft emails, letters, and manage documents (printing, scanning).
Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.
Practice Support Services
Clearance & Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.
Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.
Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.
Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.
Key Working Relationships
Along with all Secretarial Services staff, a key attribute of the Executive Secretary success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area.
The key working relationships will be
Fee earners to whom they provide first-line support and cover support
Office Manager
Billing & Finance, Business Development, Human Resources, Best Delivery, IT and Reception
Document Production Unit
Qualifications
Your Experience
University Degree
Fluent English/Arabic Level
Additional Information
Equal opportunities statement
At AS&H Clifford Chance, we understand that our true asset is our people.
Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.
This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
We have a variety of flourishing employee networks.
These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here.
However, the Executive Secretary will be expected to perform tasks in the following key areas
Core Services
Calendar & Meeting Management: Manage schedules and act as the main contact for internal and external communication.
Travel: Organize travel, including bookings, visas, and transport.
Time & Expenses: Ensure timely entry and submission of time records and expenses.
Reception Liaison: Coordinate meetings and video conferences.
Administrative Support: Draft emails, letters, and manage documents (printing, scanning).
Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.
Practice Support Services
Clearance & Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.
Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.
Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.
Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.
Key Working Relationships
Along with all Secretarial Services staff, a key attribute of the Executive Secretary success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area.
The key working relationships will be
Fee earners to whom they provide first-line support and cover support
Office Manager
Billing & Finance, Business Development, Human Resources, Best Delivery, IT and Reception
Document Production Unit
Qualifications
Your Experience
University Degree
Fluent English/Arabic Level
Additional Information
Equal opportunities statement
At AS&H Clifford Chance, we understand that our true asset is our people.
Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.
This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
We have a variety of flourishing employee networks.
These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here.
Job Requirements
Candidates should possess a university degree and be fluent in both English and Arabic.
Intermediate to advanced IT skills and excellent organizational abilities are essential for this role.
Intermediate to advanced IT skills and excellent organizational abilities are essential for this role.
