Fleet Specialist

JOB PURPOSE: Jobholders at this level carry out specific tasks independently but are subject to close supervision. They research, collect and analyze information, draft reports and documents, participate in specific meetings and develop their own professional expertise.They undertake simple operational activities including following-up on insurance claims, securing spare parts, reporting fleet status, updating the fleet database, and following-up on payments. ROLES AND RESPONSIBILITIES : Review and assess ZATCA’s annual fleet requirements in order to set related guidelines, standards, policies Develop fleet management plan and overall budget including acquisition and maintenance activities to ensure proper functioning of related policies and guidelines Support in identifying best-fit service provider to acquire needed vehicles based on set budget Participate in developing acquisition agreements and requirements with selected service provider in line with set guidelines and standards Perform daily routine checks and follow-up on the execution of preventive and corrective maintenance on the vehicles in line with vehicle maintenance guidelines and implement measures in case of discrepancies to ensure optimal fleet performance Coordinate for insurance coverage on all fleet vehicles taking into consideration requirements and cost Coordinate with Procurement function to supply spare parts when needed to maintain fleet operability Report fleet status and recommend improvement actions when required Develop and communicate fleet assignment including daily schedule of vehicles’ movement according to need Allocate tasks for Drivers (full time, part time) ensuring proper and on-time transportation De-list or dispose unwanted vehicles as directed in line with fleet standards Maintain and update on a periodic basis vehicles’ registration of fleet acquisition, assignment, delisting and insurance renewal for tracking purposes Follow-up on invoices and ensure payments are made on time and according to budget plan Evaluate and report on service provider’s performance against SLAs, escalate breaches, and recommend corrective actions Develop periodical reports to management highlighting findings, achievements and challenges, and recommend needed corrective actions and improvements to maximize fleet services and performance Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner Escalate complex problems to the relevant person to ensure cases/issues are closed properly Perform other duties as requested JOB QUALIFICATIONS AND REQUIREMENTS: 1 year of relevant experience Bachelor’s degree in Business Administration or equivalent is required