Senior Faculty Administrative Of...

Zewail City -
6th of October, Giza

Senior Faculty Administrative Officer

Full Time

On-site

Zewail City -
6th of October, GizaPosted 2 months ago

81Applicants for2 open positions

70Viewed

22In Consideration
0Not Selected

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Job Description

Provide administrative support to the Program Director and faculty, including drafting communications, coordinating travel arrangements, and managing schedules.
Organize meetings, prepare and distribute minutes, track follow-up actions, and handle correspondence with visitors on behalf of the Program Director.
Support the Program Head in preparing hiring memos and orientation for Adjunct Professors and Teaching Assistants.
Ensure program expenses are monitored and maintained within the allocated budget established by the Program Head.
Maintain up-to-date records of all program-related data, including courses, faculty, and TAs, and provide this information as required.
Assist the Program Head in managing and following up on semester course files, textbooks, program exit surveys, and action plans.
Support the preparation of course offerings and schedules by working with the Program Head, Faculty Affairs Manager, Registrar, and Scheduling Coordinator before the semester begins.
Coordinate the ordering, maintenance, and upkeep of faculty and TA resources—such as stationery, PCs, and furniture—ensuring all equipment is functional and promptly repaired.
Oversee purchasing activities, coordinate with the purchasing department, and handle invoice preparation and tracking.
Maintain organized and confidential records for both graduate and undergraduate programs.
Prepare and manage filing systems for academic and administrative documentation.
Keep detailed personnel records for all program faculty members.
Maintain records related to grants and scholarships.
Liaise with the University's administrative units to facilitate timely information sharing.