Internal Communications Coordinator

Responsibilities and Duties:

• Team Communication:

Facilitate communication between team members.

Ensure information flows effectively within the team.

• Meeting Coordination:

Schedule and organize team meetings.

Prepare agendas and ensure follow-up actions are documented and addressed.

• Project Coordination:

Assist in coordinating and managing projects among team members.

Ensure project timelines are met and goals are achieved.

• Collaboration Support:

Foster a collaborative environment within the team.

Encourage knowledge sharing and cross-functional cooperation.

• Conflict Resolution:

Address conflicts or issues within the team promptly.

Act as a mediator to resolve interpersonal conflicts.

• Task Management:

Help allocate tasks and responsibilities among team members.

Monitor task progress and assist in overcoming obstacles.

• Resource Allocation:

Assist in allocating resources efficiently for various projects.

Work with team leads to ensure the appropriate distribution of workloads.

• Team Building:

Organize team-building activities or events.

Promote a positive and inclusive team culture.

• Training and Development:

Identify training needs within the team.

Coordinate training sessions or workshops to enhance team skills.

• Performance Monitoring:

Monitor team performance against established goals.

Provide feedback to team members and help address performance issues.

• Documentation:

Ensure proper documentation of team processes and procedures.

Maintain records of important team decisions and discussions.

• Reporting:

Prepare regular reports on team activities, accomplishments, and challenges.

Provide updates to higher management on team progress.

• Technology Integration:

Facilitate the integration of collaboration tools and technologies.

Ensure the team is proficient in using relevant software and platforms.

• Workflow Optimization:

Identify opportunities for process improvement within the team.

Streamline workflows to enhance efficiency.

• Cross-Functional Collaboration:

Collaborate with other departments or teams to achieve overall company objectives.

Foster a sense of unity and shared goals across different departments.

• Crisis Management:

Assist in managing crises or unexpected challenges affecting the team.

Implement contingency plans as needed.

• Feedback Collection:

Collect feedback from team members regarding processes and work environment.

Advocate for positive changes based on feedback.

Compliance:

Ensure team activities align with company policies and regulations.

Stay informed about industry standards and compliance requirements.

 Follow up updates with new advertising and digital trends so that they are able to recommend ideas to their clients.

Upsell other services to the client that will help the client on growing up.

 Collaborate with the departments to identify and grow opportunities and face all the threats as one team.

Review all the content, visuals, media plans, and all reports thoroughly and make sure they are free from mistakes and present them to the client.

Organize client folders and work properly organized on the drive.

Fully responsible for the quality of the deliverables and results and that they meet and exceed client requirements.

Presents all deliverables from small briefs, strategies, and reports to the client on their own with full understanding.

Forecast any client issues ahead of time to avoid them happening and in case of crisis they should be able to handle it completely with minimal advisory from the management.

Qualifications:

3+ years of proven work experience as an Account Manager in the advertising field.

Female only

English and Arabic written and spoken.

Strong communication skills.

Strong organization skills.

Effective presentation and negotiation skills.

Problem solving and critical thinking abilities to find creative solutions to complex issues clients may be facing.

Attention to details.

Prefer near to Mohandessin