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Procurement Officer

Terre des hommes
Downtown, Cairo
Posted 2 months ago
120Applicants for1 open position
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Job Details

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Job Description

Procurement

  • Implement the purchases in line with Tdh Threshold, Procurement Procedures and ensure every step of the process are respected
  • Procure goods, services, and works timely to facilitate the implementation of activities and at the same time ensure receiving the value of the money.
  • Be familiar with the project's procurement plan and follow it to plan and implement the purchase cycles.
  • Receive Purchase and Service Requests (PSR’s), launch the procurement cycle to ensure the delivery to the requester within the requested time.
  • Update the line manager on the status of PSR’s on daily basis.
  • Manage directly all procurement cycles < 100,000 EGP and support the Senior Procurement Officer as per the need for the higher thresholds.
  • Collect the quotations, prepare the Chart Bid Analysis (CBA) for the cycles under his/her responsibility.
  • For specific items, provide a sample to conduct quality validation by the Project Manager or by a technical advisor before issuing the order.
  • Prepare orders, and ensure their conformity with the requester requirements, with quality of specifications, quantities, delivery & payment terms.
  • Organizing the transportation, delivery, and reception of the items from the supplier to the relevant location
  • All along the purchase cycle, Inform the Senior Procurement Officer of any changes and/or if complementary information is needed
  • Ensuring relevant documentation within the purchase file is available and accurate

External Sourcing

  • Regularly collect information to feed the update of the delegation Suppliers Database and share it with the Senior Procurement Officer.
  • Participate with the Senior Procurement Officer, to identify the new suppliers and make permanent research of new sources of supply for the benefit of the delegation
  • Negotiate prices with the venders including ensuring price lists under framework contracts are compared with the market on a quarterly basis with an objective to optimize the maximum benefit for the country projects
  • Collect information to feed up the update of the catalog of supplier and price list, and provide it to the Senior Procurement Officer

Administrative compliance of purchases files

  • Responsible for the adequate filling of purchases files: signatures, presence, and validity of the documents, in order to guarantee accurate traceability of all purchases throughout the supply chain.
  • Report the purchases to the line manager when a signature is missing, or a document is not complying with the TDH rules.
  • Counter check the PSR prior to purchasing; ensure that all the validations are done before the purchase order is sent to the supplier
  • Archive the purchase file according to Tdh standard and Logistic Manager instructions

Audit, Compliance & Internal Control

  • Participate in the preparation for Egypt audit’s (Annual, donors, authorities…etc) preparation, support, and providing the procurement cycles documentation to auditors
  • Provide the supporting documentation for compliance control by the Senior Procurement Officer before archiving
  • Run field visits as may be needed for work requirements and to support the implementation of activities.
Perform any other tasks as may be requested by the line manager.

Job Requirements

  • Education / Qualifications
  • Bachelor’s degree in Logistics, Supply Chain or Business Administration
  • Experience
  • 3 Year to 5 years of Experience in Logistics, preferred in the humanitarian environment, preferable INGO’s
  • Languages
  • Knowledge and skills
  • Excellent oral, writing, and editorial skills in English and Arabic
  • Excellent command of MS Office applications
  • Good knowledge of Procurement Cycle Management
  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines;
  • Ability to be proactive and work with minimal supervision;
  • Outstanding ability to listen and negotiate; willing to learn from others;
  • Excellent interpersonal and communication skills, culturally sensitive and adaptable;
  • Ability to work under stress in general, and in emergency situations in particular;
  • Exemplary attention to details;
  • Transparency and accountability;

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JobsLogistics/Supply ChainProcurement Officer