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Job Description
- Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Greet visitors and determine whether they should be given access to specific individuals in VP office
- Open, sort and distribute incoming correspondence, including faxes and email.
- Perform general office duties such as ordering supplies, maintaining records management systems.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Attend meetings in order to record minutes.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Manage and maintain VP schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing and spreadsheet regarding the office duties.
- Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it.
- Archive all documentations will be needed in the future and marked as important according to the archiving system established by the department.
Job Requirements
- Degree in business administration or relative field
- Females only
- Work experience as an Executive Assistant, Personal Assistant or similar role
