Key Responsibilities:
1. Scheduling & Organization:
• Manage calendars, schedules, appointments, and meetings for managers and teams.
• Arrange and coordinate meetings, conferences, and calls, both internally and with clients.
2. Correspondence Handling:
• Handle and route phone calls, emails, and other communications with a professional attitude.
• Draft, proofread, and edit documents, emails, and presentations.
3. Document & Data Management:
• Maintain organized records, including files, documents, contracts, and invoices.
• Create and manage reports, presentations, and spreadsheets for management.
4. Office Management:
• Oversee inventory and office supplies, handling orders and ensuring the office remains well-stocked.
• Coordinate with suppliers, vendors, and external service providers.
5. Customer & Client Coordination:
• Serve as a point of contact between clients and the company, ensuring inquiries are addressed promptly.
• Schedule appointments and follow up on client requirements as needed.
6. Administrative Support:
• Support HR tasks, such as onboarding, attendance tracking, and maintaining employee records.
• Assist in basic financial tasks, including processing invoices, receipts, and reimbursements.

Requirements:
1. Experience:
• Previous experience in administrative or secretarial roles is required; experience in the light current or related field is a plus.
2. Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Familiarity with office management software or tools is beneficial.
3. Communication Skills:
• Strong verbal and written communication skills in both English and Arabic.
• Ability to communicate professionally with clients, vendors, and team members.
4. Organizational Skills:
• Excellent time management skills and the ability to multitask.
• Attention to detail and a high level of accuracy in work.
5. Personal Qualities:
• Confidentiality and professionalism in handling sensitive information.
• Problem-solving skills and a proactive, adaptable approach to work.