Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Maintain an accurate and detailed calendar for the COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
- Follow up and track COO’s and operational department's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
- Organize internal and external meetings for the COO, including logistical, and substantive preparation. Manage all scheduling and arrangements.
- Transcribing or taking notes during meetings and writing minutes, memos, and/or agendas
- Provide Analysis for all Key performance indicators and success factors of operational departments
- Provide Quality Coordination between operational departments and IT departments.
- Provide ERP system Coordination for operational departments and quality departments.
- Provide special project leadership and support as needed. This is including any quality improvement projects.
- Ensure consistent and efficient interaction with other chief officers,
- Provide special project leadership and support as needed. This is including any quality improvement projects.
- Conduct preliminary research on a variety of topics; draft materials as needed
- Support COO and operational department heads in finalizing and refining correspondences and sending memos
- Collecting, filing, and organizing office documents, such as reports and confidential records and maintaining databases
- Managing digital document filing, including encrypted documents and email correspondence
- Monitoring office inventory and ordering supplies
- for operational department heads, staff, and other executive assistants across the organization; demonstrating poise and tact under pressure and handling matters with sound judgment and confidentiality.
- Perform any other relevant duties as assigned
Job Requirements
- B.Sc. Related to the Required Job. Preferable additional studies.
- Minimum experience 5 on equivalent Position.
- Excellent command of Microsoft Office (Word, PowerPoint, Excel)
- Excellent command of Arabic correspondences.
- Good command of English correspondences.
- Preferable Awareness of national and international standards related to medical equipment management (e.g. GAHAR, JCI, ISO…)
